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Important Notice

Issuance of various certificates (for graduates and graduates)

Issuance of Certificates during Summer Vacation

Due to the simultaneous summer vacation, acceptance and issuance of certificates will be suspended during the following period.

August 11, 2022 (Thursday) – August 17, 2022 (Wednesday)

Please apply in advance for urgent certificates.

How to apply for a certificate

Ehime University accepts certificate applications at the counter or by mail.
*Please note that we do not accept applications by phone, fax, or e-mail.
There is no fee for issuing certificates, but applicants are responsible for postage (stamps) when sending certificates by mail.
If it is difficult for the applicant to receive the certificate in person, we also accept application and receipt by proxy.

Application at the counter

Please submit an application for a certificate at the counter.
To verify your identity, please present identification documents when you apply and when you pick up your application at the counter at a later date.
If you wish to receive the certificate by mail, please submit a self-addressed, stamped envelope at the time of application.
*Please read here if you are applying by proxy and using a copy of your health insurance card.

  necessary documents remarks
1 Certificate Application Form A certificate application form is available at each counter.
*If you need a copy of a strictly sealed certificate for identification purposes, please state so.
2 Identification documents One of the following: driver’s license, health insurance card, passport, resident card, or student ID (for current Ehime University students only)
*If the application is made by a proxy, please submit a copy of the applicant’s identification document.
 
<If the application is made by a representative, the following two items must also be submitted. > If the application is filed by a proxy, the following two items must also be submitted.
3 power of attorney
Example of Power of Attorney
To be completed and signed by the applicant *Copies are not acceptable.
4 A copy of the identification document of the agent One of the following: driver’s license, health insurance card, passport, resident card, or student ID (for current Ehime University students only)
*Please refrain from using your own number card.

Application by mail

Please send the following documents in an envelope
*Please read here when using a copy of health insurance card as a document for identification of the applicant or proxy.

  necessary documents remarks
1

Certificate Application Form
Example of how to fill out a certificate application form

If the application form cannot be printed out, please write the items of the completed memo on a letterhead, etc.
*If you need a copy of a strictly sealed certificate for identification purposes, please state so.

2 A copy of the applicant’s identification document One of the following: driver’s license, health insurance card, passport, resident card, or student ID (for current Ehime University students only)
*Please refrain from using your own number card.
3 Stamped return envelope
(Address completed)
*Not required for those who wish to pick up at the window.
In such cases, please indicate in the space provided on the application form that you will come to the counter to pick it up.
For more information on mailing fees, please read “Strictly Enclosed and Related Mailing Fees” on page 2 of the Certificate Application Form.
<If the application is made by a representative, the following two items must also be submitted. > If the application is filed by a proxy, the following two items must also be submitted.
4

power of attorney
Example of Power of Attorney

To be completed and signed by the applicant *Copies are not acceptable.
5 A copy of the identification document of the agent One of the following: driver’s license, health insurance card, passport, resident card, or student ID (for current Ehime University students only)
*Please refrain from using your own number card.

Various certificates and the number of days it takes to issue them

The main certificates issued by Ehime University are as follows

credentials number of days of issue
Graduation (completion) certificate Japanese: next day / English: next day to about 1 week
report of results Japanese: next day / English: next day to 2 weeks
Certificate of academic achievement (pertaining to application for teaching license) Around 2 weeks
Investigation report (with prescribed form) From 1 week
Other  

However, please note that it will take more time if the application is made on Saturdays, Sundays, national holidays, during the Bon Festival, or during the year-end and New Year holidays, or if any of the required documents are incomplete or not filled in, or if there are items to be confirmed.
*Simultaneous issuance is not available, so please apply well in advance.

Contact for application and inquiries

Hours: Weekdays (Monday through Friday) 8:30 a.m. to 5:00 p.m.

Please check the contact information based on the department you belonged to when you were a student.

Undergraduate and graduate school affiliation at time of enrollment Contact for application and inquiries Address / Phone / Fax
Faculty of Law and Letters, Faculty of Education, Faculty of Collaborative Regional Innovation, Faculty of Science, Faculty of Engineering, Super Science Special Course, Graduate School of Humanities and Social Sciences, Graduate School of Education, Graduate School of Science and Engineering Education and Student Support Division, Ehime University
Educational Support Division, Certificate Section
(Johoku Campus Library 1F)
〒790-8577
3 Bunkyo-cho, Matsuyama City
TEL: (089) 927-8971
FAX: (089)927-9161
School of Medicine, Graduate School of Medicine
Integrated Medical and Agricultural School of Public Health
Ehime University School of Medicine
Academic Affairs Division, Certificate Section
(Shigenobu Campus)
〒791-0295
454 Shizugawa, Toon City, Ehime Prefecture
TEL: (089) 960-5175
FAX: (089) 960-5133
Faculty of Agriculture, Graduate School of Agriculture Faculty of Agriculture, Ehime University
Administrative Division, Certificate Section
(Tarumi Campus)
790-8566
3-5-7 Tarumi, Matsuyama City
TEL: (089) 946-9806
FAX: (089)941-4175

*For more information about the United Graduate School of Agricultural Sciences, please visit the following website.

Please write “Certificate Application Form enclosed” on the front of the envelope.
Please note that if the application address is different from the above or if the envelope is not marked “Certificate Application Form Enclosed”, it may take one or two days to be forwarded within the university, which may delay the issuance of the certificate.

Handling of Personal Information

The personal information you provide will be used for operations related to the issuance of certificates.
Personal information obtained will not be used for any purpose other than those described above, nor will it be made public.