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Important Notice

About the Personal Information Protection System

Flow of Procedures for Disclosure of Personal Information

Inquiries and consultation regarding disclosure requests

  1. If you wish to consult with us about your personal information, please first come directly to the Information Disclosure Office.
  2. When consulting with the FOIA Office regarding personal information, please be sure to bring proof of your identity (driver’s license, insurance card, alien registration card, personal number card, or other publicly issued document).

Request for disclosure, correction and suspension of use, payment of disclosure request fee, and decision on disclosure or nondisclosure, etc.

  1. There are three types of personal information that can be requested: disclosure, correction of disclosed personal information, and cessation of use of personal information.
  2. After confirming that the request for disclosure identifies the personal information held by the University, the applicant is required to submit the prescribed request procedure to the Information Disclosure Office.
  3. The fee for disclosure is 300 yen per corporate document. (The fee for affiliated hospitals is determined separately.) No fee is required for correction of disclosed personal information or suspension of use of personal information.
  4. Upon receipt of a Request for Disclosure of Retained Personal Information, etc., the Information Disclosure Office will send the contents of the request to the relevant university departments, etc., and make a decision on disclosure or nondisclosure after reviewing the request in light of the criteria.
  5. A response to the decision will be made within 30 days from the date of the request. However, if a decision on disclosure cannot be made within 30 days due to administrative difficulties or other justifiable reasons, the period may be extended for up to another 30 days.
  6. In either case, the individual making the request will be notified in writing.

Call for Proposals for “Anonymous Processed Information by Administrative Organs, etc.

What is the Call for Proposals for Anonymous Processed Information by Administrative Organs, etc.?

Anonymously Processed Information of Administrative Organs, etc.” in which personal information held by administrative organs, independent administrative agencies, etc. is processed so that specific individuals cannot be identified and such personal information cannot be restored, is to be provided to business operators, etc.

Flow of Call for Proposals

*For the fiscal year 2021, which was before the enforcement of the revised law, the call for proposals will be for non-identified processed information based on the Act on the Protection of Personal Information Held by Independent Administrative Institutions, etc.

FY2021 Call for Proposals regarding “Non-identified Processed Information of Independent Administrative Agencies, etc.” (Completed)

Files eligible for the call for proposals

Name of personal information file Department name
Tuition Fee File (PDF 133KB) Financial Planning Section, Finance Department
Academic Affairs File (PDF 134KB) Educational Support Division, Education and Student Support Department
Administrative Division, Faculty of Agriculture, Academic Affairs Division, Faculty of Medicine
Entrance Examination File (PDF 128KB) Admissions Division, Education and Student Support Department
Library User File (PDF 134KB) Library Affairs Section
Academic Registry File (PDF 131KB) Educational Support Division, Education and Student Support Department
Administrative Division, Faculty of Agriculture, Academic Affairs Division, Faculty of Medicine
Files related to tuition fee waiver (PDF 100KB) Student Life Support Division, Education and Student Support Department
Alumni List File (PDF 128KB) Administrative Division, Faculty of Agriculture
Career path data file (PDF 129KB) Employment Support Division, Education and Student Support Department
Teacher License Renewal Course File (PDF 135KB) Education Center Administrative Division, Education and Student Support Department
Ehime University Foundation Donor Information File (PDF 130KB) Endowment Office
Student Health Examination Results File (PDF 134KB) Comprehensive Health Center
Ehime University School of Medicine Support Fund Donor Information File (PDF 89KB) Research Cooperation Division, School of Medicine
Scholarship Transfer Related Files (PDF 94KB) Student Life Support Division, Education and Student Support Department
List of International Students File (PDF 90KB) International Cooperation Division, International Cooperation Support Department

Documents (Forms) to be submitted